Form I-9 Verification Assistance
A careful, in-person review of employment eligibility documents and completion of Section 2 on behalf of your employer.
How the appointment works
Form I-9 is the federal form employers use to verify a new employee’s identity and authorization to work in the United States. With your employer’s designation, Solace Notary can act as its authorized representative: we examine the documents you choose to present in person, record their details, and complete, sign, and date Section 2 for the employer.
This is not a notarial act. We do not notarize Form I-9, affix a notary seal, or sign as a notary public. Our charge is for authorized-representative assistance, not a Texas notary fee.
Before we meet
Confirm employer authorization
Ask your employer to designate us as its authorized representative for Section 2 and provide its form or instructions, including how to return the completed form. The employer remains responsible for the Form I-9 process.
Complete your Section 1
After accepting the job offer, fill out, sign, and date Section 1 yourself no later than your first day of work for pay. Include your personal details and employment-status attestation; if a preparer or translator helps, their portion must also be completed.
Bring your original, acceptable, unexpired documents (or a qualifying receipt): either one List A document, or one List B document together with one List C document. You choose which acceptable documents to present; we do not select them for you. Section 2 is generally due within three business days of your first day of work for pay, or on that first day for a job lasting fewer than three days.
Review the current USCIS Lists of Acceptable Documents, the step-by-step instructions for completing Form I-9, and your employer’s instructions before your appointment. This in-person service is separate from Remote Online Notarization.
Service fee
$25
In-person Form I-9 Section 2 verification assistance. See E-Verify details below.
$30
Online I-9 verification, available only when your employer is enrolled in E-Verify and allows the DHS remote document review option.
Same-day and rush I-9 verifications are available — call or text to confirm availability.
This is a separate, non-notarial service fee.
Call/Text 210-816-1053E-Verify: what’s required
E-Verify is the federal system that electronically compares the information on an employee’s completed Form I-9 against government records. In Texas, it is required for state agencies, public universities, and businesses holding certain state contracts; most private employers are not required to use it but may enroll voluntarily. If your employer is enrolled and designates us, we can assist with the E-Verify step as an extension of the Form I-9 service.
What’s different when E-Verify is involved
- Employer enrollment comes first. Your employer must be enrolled in E-Verify and must designate us to act on its behalf; the employer signs the program agreement and remains responsible for compliance.
- Form I-9 comes first. Section 1 is completed by the employee, and Section 2 is completed after we examine documents in person — the E-Verify case is created using information taken from the completed Form I-9.
- The case must be created by the third business day. The E-Verify case is created no later than the third business day after the employee’s first day of work for pay, so timing matters.
- A Social Security number is required. Employees whose employment eligibility is verified through E-Verify must provide their Social Security number on Form I-9.
- Further steps may be needed. If a case cannot be confirmed automatically, the employee may receive further instructions to resolve it; the employer remains responsible for the process and any employment decisions.
E-Verify assistance is a separate, non-notarial service. It is not governed by Texas notary rules, and the employer remains responsible for its E-Verify enrollment, cases, and compliance.
Learn more on the official E-Verify program website, and review the step-by-step instructions for completing Form I-9 before your appointment.
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Service Area
Serving Central Texas Counties: Bexar, Guadalupe, Comal, Hays, Wilson & Caldwell. Remote Online Notarization is available nationwide. As a commissioned Texas Online Notary, I can legally notarize documents for signers located anywhere in the U.S.